PayLoop — Privacy Policy

Effective date: November 15, 2026
Published by: CrossTrade Contracting LLC, Ariton, Alabama, USA
Contact: info@crosstradecontracting.com

PayLoop is a payroll and time-tracking app for small businesses. Employers use it to track employee hours, calculate pay, and produce pay stubs; employees use it to see their own hours and stubs. Payroll information is sensitive, and this policy explains how it is handled.

Information handled by PayLoop

• Employer account information: business name and the account holder's name and email address.
• Employee information entered by the employer: employee names and contact details, pay rates or salary, schedules, and deduction and benefit settings the employer configures.
• Time records: clock-in and clock-out punches (including punches made with an NFC tag or PIN on a workplace tablet), breaks and lunches, and approved hours.
• Pay records: calculated wages, overtime, holiday pay, bonuses, per diem and mileage reimbursements, deductions, vacation and sick leave balances, and pay stubs.
• Bank details: if an employer uses direct deposit, employee bank account details are provided for payment processing and are handled by the payment processor; they are used only to pay employees.

How information is used

• To track time, flag late or missing punches, and calculate pay.
• To produce pay stubs, paper check records, and payroll summaries for the employer.
• To let each employee see their own hours, leave balances, and pay stubs.

We do not sell payroll or employee information, and we do not use it for advertising.

Who can see it

• The employer who owns the account can see the payroll information for their business.
• Each employee can see only their own hours, leave balances, and pay stubs.
• Service providers that make PayLoop work — our hosting providers and payment processors — process information only to provide the service.

Retention and deletion

Payroll records are kept while the employer's account is active and as long as needed for tax, bookkeeping, and legal requirements. To ask for information to be corrected or deleted, email info@crosstradecontracting.com.

Changes to this policy

If this policy changes, the updated version will be posted at this same address.